Optima Technology — Utility-Grade Accuracy for Energy, Procurement & Sustainability

The problem with most solutions

Most businesses think they have a solution.
Optima makes sure they do.

Spend-data dashboards look convincing. But under ASIC scrutiny, beautiful reports built on poor data won't protect your directors. The difference between thinking you're compliant and actually being compliant is the quality of your underlying data.

"Beautiful dashboards built on bad data won't save you from ASIC."

ASIC Greenwashing Warning

"False or misleading climate statements (greenwashing) could result in penalties up to $15m or 10% of annual turnover, with directors personally liable."

Australian Securities and Investments Commission (ASIC)

AASB S2 Mandatory Reporting — Know Your Group

Reporting Group	Criteria (2 of 3)	Reporting Starts	Status
Group 1	Revenue $500m+ / Assets $1b+ / Employees 500+	1 Jan 2025	Active Now
Group 2	Revenue $200m+ / Assets $500m+ / Employees 250+	1 July 2026	Active Now
Group 3	Revenue $50m+ / Assets $25m+ / Employees 100+	1 July 2027	Upcoming
NGER Reporters	Large emitters regardless of revenue thresholds	Varies by tier	Check Now

Not sure which group you are in? Talk to us and we will help you assess your obligations.

How we optimise your business

Four ways Optima delivers value

If you're already doing the hard work of sustainability reporting, there's no reason not to optimise your entire operation at the same time.

Optimise Your Costs

Deliver payback with purpose. Cut spend, uncover savings, and drive smarter procurement across energy and accounts payable.

Accurate accounts payable — no more overcharges
Tariff optimisation and franchise-wide energy deals
$10m+ in annual savings identified for clients
Smart meters, solar analytics and electrification support

Client Example — Optimise Costs

Over $400k in projected annual savings unlocked for a National Retail Group

During a comprehensive energy budget analysis, our team identified multiple LPG contracts that had defaulted to expensive rates and large sites sitting on incorrect network tariffs. Through rapid renegotiation and tariff corrections, LPG prices were slashed by up to 50%.

"They restructured our legacy contracts and unlocked over $400k in savings. They get results. It's that simple." — Procurement Manager

Optimise Your Workflows

Replace messy spreadsheets and fragmented data with a single, trusted source of truth that streamlines billing, reporting and your teams.

Centralised data — one platform replaces multiple systems
Automated bill collection, extraction and validation
Sustainability reporting time cut from months to minutes
Optional bill payment on your behalf

Client Example — Optimise Workflows

Seamless payment system migration for a major Australian telco during an enterprise-wide SAP transition

When a large telco undertook an organisation-wide SAP transition, we designed, built and rigorously tested a new custom payment file system. The result was a seamless transition with zero additional administrative burden on internal teams.

"Their team was incredibly accommodating. They consistently came to the table with proactive solutions, acting as a seamless strategic partner." — Operations Lead

Optimise Your Risk Management

With audit-grade accuracy and built-in compliance, your sustainability reporting is trusted — and your reputation, protected.

Prevents greenwashing exposure under ASIC enforcement
Bureau Veritas assured data process — audit-ready by default
Protects directors from personal liability
Future-ready for evolving sustainability regulations (GRI, ISSB, AASB S2)
During market volatility, our retailer relationships protect clients from price shocks

Client Example — Optimise Risk Management

Protected a major water utility from overnight price spikes during extreme geopolitical market volatility

Mid-presentation, global events caused energy retailers to withdraw offers without warning. Drawing on deep vendor relationships, our team secured a 2.5-hour contract extension with a stable retailer — shielding the client from expensive default rates while still delivering year-on-year savings.

"When the market threw a massive curveball mid-meeting, Optima Tech didn't blink. Their deep retailer relationships and rapid response shielded us from immediate exposure." — Strategic Sourcing Manager

Optimise Your Impact

Transform data into action. Reduce emissions, meet sustainability targets, and lead your industry with confidence and credibility.

Full Scope 1, 2 and 3 emissions visibility
Strategic sustainability partnerships and offset management
Proudly Australian-owned, UN Global Compact signatory
Reporting aligned to GRI, ISSB and AASB S2

Client Example — Optimise Impact

Real-time fleet emissions visibility enabled proactive EV transition decisions for a major membership organisation

Facing new sustainability reporting requirements with fuel data scattered across multiple systems, the client centralised all fleet fuel data as a dedicated sustainability data source. Emissions factors are applied automatically — and because it uses actual data rather than spend data, they have confidence their emissions are not being overstated.

"We finally have the real-time insights needed to confidently navigate our EV transition. Because we are using actual data, we know we won't be over-stating our emissions." — Sustainability Lead

The Optix Platform

Built for Precision. Made for Action.

Six stages, end-to-end. Every bill. Every emission. Every time.

Optima platform: Collect, Extract, Multi-dimensional Validation, Curate, Manage, Assure

Stage 01 — Collect

We automatically gather energy and utility invoices from multiple suppliers on your behalf. Set-and-forget, single collection point.

Stage 02 — Extract

Billing data extracted with audit-grade accuracy — every charge captured, including commodity usage, network fees, GST, rebates and discounts.

Stage 03 — Validate

Every bill. Every line. Every time. Six levels of validation on every bill, far beyond the industry standard. Line-by-line, contract-aware checking catches errors, duplicates and misapplied rates. When issues are found, our team contacts energy retailers directly to resolve them on your behalf — AI-driven efficiency with human expertise when it matters most.

Stage 04 — Curate

Granular data tagging for Scope 1, 2 and 3 emissions. Filter, slice and extract data any way you need for reporting, analysis or supplier integration.

Stage 05 — Manage

Interactive dashboards, bespoke reporting, seasonality-based forecasting and real-time data. Role-based access for finance, sustainability, operations and exec teams.

Stage 06 — Assure

Independent assurance via Bureau Veritas. Your sustainability data is verified by a global leader in testing, inspection and certification — giving auditors and boards complete confidence.

Why data quality matters

Actual data vs spend data.
The difference is your compliance.

Most platforms use financial spend data because it's convenient to collect — but it won't withstand regulatory scrutiny. Spend data fluctuates with inflation and changing market costs, distorting your footprint. Optima anchors everything in validated, actual volumetric data, so your carbon footprint reflects your real physical consumption — a stable dataset that holds up under audit.

✕ Spend-data platforms

Looks solid until it isn't

✕ Spend data instead of actual usage data — less accurate
✕ Spot-check validation only — errors slip through
✕ Beautiful dashboards, questionable data quality
✕ Sends spreadsheets back for you to investigate
✕ No guarantee of data robustness or assurance
✕ No greenwashing protection under ASIC scrutiny

✓ Optima

Actual data, every bill, every line, every time

✓ Actual utility data — not spend proxies — for maximum accuracy
✓ 6-level validation on every bill, not spot-checks
✓ Dashboards you can trust — underpinned by assured data
✓ We resolve discrepancies directly with retailers for you
✓ Bureau Veritas assured data process — defensible and decision-useful
✓ ASIC-ready reporting that protects directors

About You

Whatever your role, we make the complex simple

So you can lead with confidence.

The Board

Stay disclosure-ready with data you can trust

Governance, transparency and compliance are non-negotiable at board level. Optima delivers data accuracy that supports strategic oversight and ensures you're always disclosure-ready.

Confidence in sustainability and emissions data for market disclosures
Transparent, auditable data to support governance and corporate responsibility
Support for listed companies meeting continuous disclosure obligations
Data assurance for board-level sustainability and risk reporting
Real-time oversight of emissions progress and offset costs

Support governance, risk and transparency with Optima →

Key Risk

ASIC penalties up to $15m or 10% of annual turnover for directors personally liable for greenwashing

Optima Solution

Bureau Veritas assured data process, audit-ready — defensible at board and regulator level

Outcome

Complete confidence in every sustainability disclosure and annual report

CEO

Turn sustainability into a strategic advantage

Sustainability is no longer optional — it's a strategic lever. Optima helps CEOs quantify the cost of achieving emissions targets and embed sustainability into commercial planning.

Control emissions performance and forecast cost of offsetting
Align business and sustainability targets through centralised data
Boost stakeholder confidence and brand reputation
Meet sustainability leadership expectations with transparent reporting
Track sustainability ROI alongside operational metrics

Drive sustainability and value creation with Optima →

Strategic Challenge

Sustainability is now a commercial differentiator — investors, customers and regulators all demand credible, verified sustainability data

Optima Solution

One platform that turns sustainability from a compliance cost into a competitive advantage

Outcome

Sustainability embedded in commercial planning, with accurate data to back every claim

CFO / Finance Manager

Align financial and sustainability reporting with confidence

Sustainability is now a finance responsibility. Optima aligns financial and sustainability reporting — delivering accurate data, AP efficiency and full audit readiness.

Automate AP processes for utility bills and reduce overcharges
Access centralised, audit-ready emissions and billing data
Seasonality-based logic for accurate budget forecasting
Save time and resources with streamlined reporting
Understand the cost of reaching emissions targets with offset modelling

Align financial and sustainability reporting →

Finance Challenge

AASB S2 makes sustainability data a finance responsibility — yet most finance teams lack the tools for audit-ready sustainability reporting

Optima Solution

Automated AP validation plus sustainability reporting in one platform — removing duplication and risk

Outcome

Audit-ready, reconciled financial and sustainability data — with zero spreadsheet risk

Procurement Manager

Procure smarter, reduce risk, stay ahead

Procurement teams need more than supplier data — they need actionable insights. Optima helps you optimise energy procurement, manage risk and validate billing across suppliers.

Optimise energy procurement with live tariff insights
Hold suppliers accountable with validated utility and AP data
Improve visibility across franchises and business units
Smart meter and solar data to track energy efficiency
Reduce costs and emissions across all procurement workflows

Power smarter sourcing with Optima →

Procurement Challenge

Energy pricing is complex and suppliers don't always get it right — errors cost businesses thousands per site, per year

Optima Solution

Procurement Plus delivers competitive energy pricing, tariff optimisation and franchise-wide agreements

Outcome

$10m+ in annual savings identified — with supplier accountability built in

Sustainability Manager

Simplify reporting with assured, audit-ready data

Optima takes the complexity out of emissions tracking and sustainability reporting. From Scope 1, 2 and 3 visibility to assured data aligned with global frameworks — you're covered.

Centralised Scope 1, 2 and 3 emissions data from utility bills and suppliers
Built-in validation for sustainability and sustainability compliance
Aligned to GRI, ISSB and AASB S2 reporting frameworks
Automation that reduces manual effort and enhances reporting speed
Future-ready for evolving sustainability regulations

Lead sustainability performance with trusted data →

Reporting Challenge

Manual data gathering from multiple sources makes sustainability reporting slow, error-prone and hard to defend under audit

Optima Solution

Automated data collection, validation and curation — reporting time cut from months to minutes

Outcome

Bureau Veritas assured data process for Scope 1, 2 and 3 — credible for any framework or auditor

Energy Manager

Take control of usage, costs and performance

From contract validation to emissions tracking, Optima gives energy managers full visibility and control across usage, spend and performance — at site level and enterprise level.

Validate energy charges line by line using contract-aware automation
Auto-flag errors and resolve them directly with energy retailers
Site-level usage and cost insights powered by smart usage data
Seasonality logic for accurate usage prediction and planning
Identify savings through solar data and behind-the-meter analytics

Optimise energy performance with Optima →

Energy Challenge

Energy bills are among the most complex documents a business receives — errors are common, costly and easy to miss without dedicated validation

Optima Solution

Line-by-line validation across every site and supplier — with direct retailer resolution when errors are found

Outcome

Full energy visibility, fewer errors, lower costs — and data you can actually trust

Common Questions

What Australian businesses are asking about mandatory sustainability reporting

What is AASB S2 and who needs to comply?+

AASB S2 is Australia's mandatory climate-related financial disclosure standard. Group 1 entities (revenue $500m+, assets $1b+, or 500+ employees) must report from 1 January 2025. Group 2 entities must report from 1 July 2026. Group 3 from 1 July 2027. NGER reporters have separate obligations. If you're unsure which group applies to you, talk to us.

93% of Group 1 companies deferred Scope 3 in year one. What does that mean for Group 2?+

The transitional relief that allowed companies to defer Scope 3 reporting is a runway, not an exit. Group 2 companies reporting from July 2026 have a shorter runway than Group 1 did: and the expectation is that you use it to build the measurement capability you will need. Group 2 companies that start now will be in a materially better position than those who wait.

What is the difference between actual data and spend-based emissions estimates?+

Spend-based emissions use your financial expenditure as a proxy, applying industry-average emission factors to dollar amounts. Actual data uses real consumption figures from bills, meters and suppliers. Regulators, auditors and the evolving GHG Protocol are moving away from spend-based proxies toward decision-grade actual data. Optima captures actual data.

What are the penalties for greenwashing under ASIC?+

ASIC can impose penalties of up to $15 million or 10% of annual turnover for sustainability disclosures that mislead, with directors personally liable. Beautiful dashboards built on bad data will not save you from ASIC.

Is Optima's data independently assured?+

Yes. Optima's outputs are pre-validated by Bureau Veritas, one of the world's leading independent assurance providers. This means your sustainability disclosures arrive audit-ready: defensible, traceable and decision-useful from day one.

What are the risks of not using Optima?+

The biggest risk is relying on data that won't withstand scrutiny. Spend-based estimates and spot-checked figures can leave directors personally exposed under ASIC greenwashing rules, with penalties up to $15m or 10% of annual turnover. Optima gives organisations with real obligations decision-grade, assured data — defensible under audit.

The only platform for bills, procurement and sustainability reporting — with utility-grade accuracy.

Optima inside — the trusted infrastructure at the centre of your sustainability ecosystem.

Most businesses think they have a solution.
Optima makes sure they do.